Skip to main content

How to Save Time without Losing Important Calls

Your phone ring but you not able to understand ,whose call . It could be a marketing call that you don't have time for right now... or it could be a major new lead for your business. How do you decide whether or not to take the call? This is where virtual PBX services like Voxox Cloud Phone come in super handy -- they offer advanced call settings that allow you to customize how your inbound calls are handled – a.k.a. call screening.


With call screening service ,system ask for caller identification about their name and company before connecting ,which help you to avoid any unwanted and marketing calls. You can also set up your system to immediately connect callers to you without screening, if you so choose. These simple controls allow you to accept or reject calls without wasting any precious time.

Here is some important tips to improve call screening facility to stay connected with your clients and running bussiness in smooth way:

1. Name Screening
Set up your call screening feature to ask each caller to state their name. You can listen to the caller’s name before you pick up—or send to voicemail if the call can wait. This process is discreet, and your callers will never know that you are opting to not accept their call.

2. Voicemail Screening
You've screened your incoming call and decided that the call is not high priority, thinking that you'll just listen to the voicemail message at a later time. But what if the call really WAS important and you missed it? Voxox Cloud Phone provides a really neat screening feature called Eavesdrop, which lets a user listen in real-time while a caller is leaving a voicemail with the option to pick up the call out of voicemail at any time. This is a pretty unique feature, reminiscent of those answering machines from the 90s but with a modern twist.

3. Call Recording
Thanks to your call screening feature, you took an important call that came through while you're out and about. You're not able to take notes while on the phone, so use your virtual PBX service to record calls with the call recording feature – listen back later, if you missed any details.

4. Voicemail Transcription
If you really can't pick up the call - perhaps you're in a meeting - then voicemail transcription is a great way to get a glimpse of what the message is about. Simply read your voicemails in text form as if they are emails or text messages and then figure out your next move.

Call screening is a simple way for busy business owners to add another layer between themselves and callers, saving time on unproductive phone conversations each week. Plus, with all the advanced features available with modern technology, it’s easy to customize a call screening structure that is just right for you and your business.


Comments

Popular posts from this blog

Ten ways cloud computing can help your small business

Cloud computing has long been a mainstay of the biggest businesses but it is increasingly being embraced by even the smallest firms. If you are yet to take the plunge, here are ten ways that cloud-based softwaresolutions could benefit your small firm right now: 1. Providing greater flexibility Small businesses are often far more agile than larger corporations, so why would you want to undermine that advantage by failing to tap into the cloud? Cloud computing gives you instant access to the latest applications and allows you to take advantage of system support that meets your exact needs and grows with your business. 2. Reducing capital expenditure Recent years have seen a shift in emphasis from a capital expense (CapEx) model to an operational expense (OpEx) one, on account of the minimal upfront investment and zero long-term financial commitments associated with the latter. Cloud computing equips your small business to start projects faster, end them with fewer fina

Benefits of selecting a communication system within the Cloud

With the adoption rate of cloud-based solutions steady increasing, additional businesses square measure advisement the choice of a hosted scientific discipline PBX. Previously, premises-based phone systems were the quality, whether or not your business had five workers or five hundred. Today, additional vendors square measure providing each on-premises and cloud-based answers for your business communications desires therefore however does one decide once it is sensible to settle on a cloud solution over a premises phone system? each have their professionals and cons, however there square measure definite advantages to moving to a cloud-based answer . The hosted PBX and Unified Communications (UC) market is projected to hit $12 billion by 2018, and coupling quite sixty two million seats, in keeping with Infonetics analysis. additionally to tiny and mid-sized (SMB) firms grasp cloud-based phone systems, Infonetics says that enterprise organizations also are progressively turning